Tender & Contract Specialist

Department Info

The Terumo EMEA Supply Chain Team comprises various departments, including Customer Service & Tender Office, Supply Chain Planning, Network Optimization, and the European Distribution Centre (EDC). Our Supply Chain Team is dedicated to ensuring complete customer satisfaction and the timely delivery of all orders. Collaboration with the Project Management Team, Quality Departments, and all Business units is crucial. We are committed to driving continuous innovation to enhance service quality transparently, compliantly, and with a patient-centric approach.

Job Summary

We are seeking a dedicated Tender & Contract Specialist to take charge of the administrative oversight of all tender submissions, ensuring strict adherence to established processes. In this pivotal role, you will directly support contract and tender management, leveraging your comprehensive understanding of our products and procedures to facilitate successful tender submissions and contract completions. Additionally, your expertise in administrative processes will provide invaluable support to our local Sales teams.

Job Responsibilities

As a key member of our EMEA Supply Chain team, your primary responsibility will be to proactively support all tasks related to tender management. This includes maintaining administrative correspondence regarding tender matters and collaborating with the Sales department and other stakeholders to identify relevant tender opportunities.

Your role entails continuously monitoring new tender announcements and staying updated on tender legislation, technology advancements, and digitalization trends. Additionally, you will be responsible for producing essential reports and status updates on contract progress, engaging with Sales teams and management to discuss findings.

Driving continuous improvement in tender processes, you will actively exchange insights and best practices regarding tender submission administration across EMEA. This collaborative approach ensures alignment and consistency in administrative procedures, contributing to overall efficiency and effectiveness.

With a project management approach, you will oversee tenders from start to finish, collaborating closely with colleagues in supply chain and Sales, among others. Effective relationship management is key to ensuring deadlines are met, documentation is meticulously maintained, and necessary follow-up actions are executed promptly.

You will play a crucial role in evaluating final tenders before submission, ensuring data is meticulously organized according to established procedures. Leveraging CRM and MS Excel, you will log all tender actions for each submission. Moreover, you will communicate award decisions to customers and the Sales team, managing stakeholder communications in the event of negative outcomes, and overseeing all aspects related to contract signing and storage.
 

Profile Description

• Previous experience in public procurement and/or the medical device industry is advantageous.
• Fluency in Italian & English, both written and verbal, is essential; proficiency in additional languages is a plus.
• Strong computer skills, including proficiency in CRM and MS Excel.
• Exceptional attention to detail and administrative prowess.
• Strong problem-solving skills.
• Ability to collaborate effectively within a team and work independently.
• Flexibility and adaptability to changing priorities, coupled with excellent planning skills.
   

Offer

At Terumo, we believe in offering more than just a job. It's an opportunity to make a difference, contribute to society, and be a part of our passionate and high-performing team.

• Rewards That Match Your Dedication: We offer a competitive salary and benefits package that sets the benchmark for rewarding your commitment.
• Join a Passionate Team: Become a valued member of our passionate and high-performing global EMEA team where everyone is treated with respect. We are dedicated to maintaining and continuously improve our diverse, equal, and inclusive work environment.
• Invest in Your Development: At Terumo, we invest in our associates by providing a wide range of development opportunities to help you grow both personally and professionally.
• Work-Life Flexibility: Experience a hybrid way of working that balances office and home-based work to the fullest.
• Connect with Us: During the recruitment process, you'll have the opportunity to engage in meaningful conversations with the hiring manager and other enthusiastic Terumo associates.
   

Contact Person

Jarne Jans - Talent Acquisition Business Partner

Please note that applications for this vacancy will be reviewed after the holiday period. We appreciate your patience and wish you a wonderful holiday season!