Administrative Assistant (m/f/d)

Department Info

Job Summary

As Administrative Assistant (m/f/d) in General Affairs, you ensure smooth daily operations of our Eschborn office environment, while managing a wide range of administrative and procurement processes and supporting financial reporting activities. You will collaborate with various teams across the organization to ensure a smooth and well-supported workplace. A strong eye for detail, service mindset, and the ability to manage multiple tasks simultaneously are essential.

Job Responsibilities

• Procurement and contract management: 
  • Manage local purchasing activities and procurement processes
  • Review and oversee contracts with suppliers and service partners
  • Handling P2P activities: creating SAP purchase orders, tracking progress, and supporting month-end closing 
  • Prepare data for reporting and support financial data analysis
• Office management:
  • Coordinate external office services such as reception, facility services, cleaning, maintenance, ... 
  • Manage access badges for the office and alarm systems
• Environmental compliance:
  • Manage environmental fees (Grüner Punkt): registration, communication, reporting and audit preparation
  • Manage battery waste fees: registration, communication and reporting
• System coordination and internal support:
  • Act as the local IT coordination contact for end users  
  • Manage local approval systems and serve as local administrator
  • Act as travel officer: supporting travel policy adherence and related requests 

Profile Description

• Strong administrative background with experience in finance, procurement, general affairs or office/operations management
• Excellent organizational skills with the ability to manage multiple tasks accurately and in parallel 
• Knowledge of SAP (P2P) and experience preparing and reporting on financial data are advantageous 
• High attention to detail with strong analytical and problem‑solving skills, particularly in data handling and compliance-related tasks 
• Excellent communication and stakeholder‑management abilities, combined with a proactive, service‑oriented mindset 
• Comfortable working with systems and tools (e.g., MS Office, Salesforce, SAP, access systems) 
• Demonstrates confidentiality, reliability, and a structured working style in a dynamic environment
• Fluent in German and English, both spoken and written

Offer

• A dynamic role with plenty of variety, giving you broad exposure across multiple functional domains
• An environment that embraces change, values feedback and encourages you to make a real impact 
• Close collaboration with passionate internal teams, leadership and trusted external partners
• Real opportunities to shape processes and contribute to meaningful improvements 
• A supportive, people-focused culture where your growth, learning and self-development truly matter
• A competitive, attractive compensation package that recognizes your contributions and a wide range of benefits (e.g. lunch subsidy, mobile phone and subscription, pension plan, employee assistance program, hybrid working allowance, bicycle lease, free coffee at the office, gym membership discounts ...)
• Healthy work-life balance through flexible working hours and 30 days of annual leave 

Contact Person

Marjolein Buyl - Talent Acquisition Business Partner

Hajar El Ouahal - Talent Acquisition Intern