Administrative Support Specialist

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Date: 29 Jul 2026

Location: Belgium

Company: terumoeuro

At Terumo, we advance lifesaving medical technologies to benefit society. Are you eager to make a difference with us? Here, you’ll grow your expertise while staying true to your personal aspirations.  

Guided by our Japanese heritage, we act with respect, take ownership, and pursue continuous improvement. If you see yourself in our values, keep reading; this might be the opportunity you're looking for. 

 

Department Info

 
The PSD Internal Sales APAC team supports commercial and operational activities across the APAC region, with a strong focus on accurate administration, customer support, contract follow-up, and sample coordination. The team works closely with internal stakeholders to ensure smooth day-to-day business operations and reliable support for customers and colleagues.
 
To support the team during a maternity and parental leave period, we are looking for a fixed-term replacement from 1 September 2026 until 31 January 2027 who will focus on operational and administrative support, helping ensure business continuity during this temporary absence. 
 

Job Summary

 
Are you a detail-oriented professional who enjoys bringing structure, accuracy, and efficiency to operational processes? As Administrative Support Specialist, you will provide hands-on administrative and operational support to the team, with a key focus on contract administration, sample management, CRM data quality, documentation, and daily follow-up activities. This fixed-term opportunity offers valuable international exposure, hands-on experience, and the chance to make a real contribution from day one.
 
 

Job Responsibilities

 

  • Draft, update, and process customer contracts using established templates, while supporting review, approval, and e-signature workflows
  • Maintain contract records within the Contract Management System and support contract renewal activities
  • Process and track customer sample requests and coordinate sample preparation and shipment activities
  • Maintain and replenish sample inventory, ensuring accurate and up-to-date records
  • Maintain accurate customer and business data in internal systems and support CRM data quality
  • Support reporting, documentation, and other day-to-day administrative activities
  • Coordinate and follow up on customer requests with internal departments such as Quality, Legal, and Regulatory Affairs
  • Collaborate with colleagues across different regions and functions to ensure smooth business operations
  • Monitor priorities and deadlines, ensuring timely and accurate execution of assigned tasks
  • Provide general operational support to the PSD Internal Sales APAC team, helping ensure business continuity during the temporary replacement period

 

Profile Description

 

  • Strong administrative skills with excellent attention to detail and accuracy
  • Comfortable handling repetitive, manual, and operational tasks
  • Highly organized and able to prioritize workload effectively
  • Good knowledge of standard office applications and administrative systems
  • Proactive team player with a positive, hands-on attitude
  • Eager to learn and adapt in an international environment
  • Comfortable coordinating with different departments
  • Professional communication skills in English; additional language skills are considered a plus

 

Offer

 
  • A fixed-term opportunity within a global healthcare company that makes a meaningful difference in people's lives
  • An international working environment with exposure to colleagues and stakeholders across the APAC region
  • Hands-on experience that allows you to quickly build valuable professional skills
  • Flexibility through hybrid ways of working after the initial onboarding and training period
  • An inclusive workplace where initiative, ownership, and personal development are encouraged

 

Contact Person

 

Marjolein Buyl - Talent Acquisition Business Partner 

 

 

Working at Terumo means advancing healthcare with heart. Here, you are empowered to grow your own way, inspired to create to innovate, and supported as we get there together. Join us in shaping a healthier future for our patients, society, and each other.